Fill Your California Vs 12 Form

The California Vs 12 form is essential for requesting certified copies of fetal death records. Several other forms and documents may accompany this application to ensure a smooth process. Below is a list of these documents, each described briefly for clarity.

• California VS 10 Form: This form is used to request a certified copy of a birth record. It is important for establishing identity and lineage.
• California VS 11 Form: This document is utilized to obtain a certified copy of a death record. It serves as a vital record for legal and personal purposes.
• Certificate of No Public Record: Issued when a requested record cannot be found. This certificate confirms that a search was conducted but yielded no results.
• Application for Certified Copy of Marriage Record: This form is necessary for individuals seeking a certified copy of their marriage certificate, often required for legal or personal reasons.
• Application for Certified Copy of Divorce Record: Used to request a certified copy of a divorce decree, which may be needed for legal proceedings or personal documentation.
• Authorization to Release Information: This form grants permission for the release of personal information from one party to another, ensuring compliance with privacy laws.
• Proof of Identity: Applicants must often provide identification, such as a driver's license or passport, to verify their identity when requesting records.
• Payment Authorization Form: This document outlines how payment will be made for the requested records, ensuring that fees are properly processed.
• Request for Additional Copies: This form allows applicants to request multiple copies of a record at once, streamlining the process for those needing several certified documents.

Understanding these forms and documents can facilitate a more efficient application process. Each plays a vital role in ensuring that individuals receive the necessary records while adhering to legal requirements.

There are several misconceptions surrounding the California Vs 12 form, which is used to request certified copies of fetal death records. Understanding these misconceptions can help applicants navigate the process more smoothly. Here are six common misunderstandings:

• All fetal death records are automatically available. Many people believe that fetal death records can be accessed without any restrictions. However, these records are maintained by the California Department of Public Health, and specific information must be provided to locate them.
• Only immediate family members can request the records. Some assume that only parents or direct family members can apply for these records. In reality, anyone who can provide the necessary information and pays the fee can submit a request.
• The fee is refundable if the record is not found. There is a common belief that if a fetal death record cannot be located, the $18 fee will be refunded. This is not the case; the fee is retained for the search, and a “Certificate of No Public Record” will be issued instead.
• Cash payments are accepted. Many individuals think they can pay the fee in cash. However, the California Department of Public Health explicitly states that cash should not be sent, as they cannot be responsible for lost or misdirected cash payments.
• Incomplete applications will still be processed. Some people believe that submitting an incomplete application will not hinder the process. Unfortunately, if the information provided is inaccurate or incomplete, it may prevent the department from locating the record.
• Multiple requests can be made on a single application. There is a misconception that applicants can request multiple fetal death records on one application form. In truth, a separate application must be completed for each record requested.

By clarifying these misconceptions, individuals can better understand the requirements and procedures associated with the California Vs 12 form, ensuring a more efficient application process.

How to Use California Vs 12

Filling out the California VS 12 form is a straightforward process that requires careful attention to detail. This form is used to request a certified copy of a fetal death record. Make sure to gather all necessary information before you begin, as incomplete or inaccurate details may delay your request.

1. Obtain a copy of the California VS 12 form.
2. Fill out the Applicant Information section. Include today's date, your name, mailing address, and contact number. Sign where indicated.
3. In the Fetal Death Information section, provide as much information as possible about the fetal death. This includes the first, middle, and last names of the fetus, the city and county of death, and the date of death.
4. Indicate the sex of the fetus by checking either Female or Male.
5. Provide the names of the parents, including their first, middle, and last names (before marriage or domestic partnership).
6. Determine how many copies of the fetal death record you need and calculate the total fee. Each copy costs $18.
7. Prepare a personal check or money order made out to CDPH Vital Records. Do not send cash.
8. Mail the completed form along with your payment to:
• California Department of Public Health
• Vital Records – MS 5103
• P.O. Box 997410
• Sacramento, CA 95899-7410
9. Keep a copy of the completed form and payment for your records.